Long Term Care & Senior Living Blog

OHCA Recap: Payroll-Based Journal & Attracting Millennial Employees

Jim Rubadue

It’s conference season and I recently had the opportunity to attend the Ohio Health Care Association’s (OHCA) annual conference. And even though my travel schedule has me ingratiating myself with the family, I wouldn’t miss the opportunity to meet face-to-face with our clients and other industry leaders to discuss their workforce challenges.

Two main issues were on the top of providers’ mind:

  1. Getting prepared for CMS’ Payroll-Based Journal reporting requirement by the July 1, 2016 start date
  2. Implementing strategies to attract and retain employees

This years’ OHCA theme was “Building a better tomorrow for long term care.” I thought it was very timely as many long-term care providers are struggling to build and maintain a workforce that will bring them successfully into the future.

Getting Ready For Payroll-Based Journal Reporting

Our booth was swarmed with providers looking for knowledge, best practices and help getting prepared for PBJ. OnShift has been working closely with CMS, industry associations and providers to develop our Payroll-Based Journal Reporting software. And I’m proud to say numerous clients have already successfully submitted their payroll-based journal reports with OnShift.

We have also presented at numerous state and national associations on the ins and outs of the PBJ requirement. You can register to view the playback of one of those PBJ presentations here.

Attracting & Retaining Millennial Employees

Workforce challenges are multiplied by the difficulty of attracting and retaining millennial talent. Many providers have yet to change their tactics to attract millennials to their organization.

senior-care-millennial-worker.jpgAt the conference I was able to present an educational session on this topic, along with Shelly Szarek-Skodny who is the CEO of Diversified Health Partners. We had over 200 people attend our session, which was titled “Winning the Millennial Market: How to Attract and Engage Millennials in Senior Care.”

It’s well established that millennials have some preferences that differ from the generations that came before, but what does that mean in a practical sense as you try to recruit and engage these individuals? We offered some background on millennials and how they think, the best ways to recruit them, and how to engage and keep your top talent. I’ll share the full slide show below, but here are some of the highlights.

1. Millennials love technology

You probably already knew that millennials are kind of obsessed with their smartphones, but are you using technology to recruit them? Social media like Facebook or Instagram can be a great place to post sponsored job ads. Shelley also suggested using social media to recognize staff for doing a good job, which can help retain existing employees and attract new staff to your community.

2. Millennials want a voice

Offer millennials the chance to share their opinion and they’ll feel more engaged. Conduct regular staff surveys and then make changes according to results. Based on a poll of the session attendees, about half of the room were never doing surveys or were only doing them once a year. If that sounds like your organization, try to conduct surveys on a more regular basis. Start with quarterly surveys and go from there.

3. Millennials crave flexibility

Work-life balance is of particular importance to millennials. They want time outside of work for personal priorities and they like to have input on their schedule and availability. Scheduling software that allows for easy schedule viewing, requesting open shifts and time off helps staff feel they have more control over their own schedule.

Changing your recruiting and engagement tactics is critical as senior care will continue to face staffing challenges. It’s important to review your current practices and take inventory of where you can improve your appeal to this important segment of the modern senior care workforce.


PBJ reporting success goes beyond which hours should be counted or the format of the data to be submitted. To get you prepared for PBJ requirements we’ve developed a solution – check it out! 

Demo OnShift's PBJ Solution!

Jim Rubadue

Jim Rubadue is VP of Customer Success at OnShift. As a seasoned manager with 20+ years of client and employee focused experience in strategy, operations, program management and business ownership, Jim has a track record of increasing customer satisfaction and product adoption.


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